Cost Control  Enhancements

Configure Module Type to Handle Change Orders

Business users can easily handle Change Orders based on the module type configuration set up by the admins or PMEs. This setup applies when business users submit change orders for an increase or decrease in the Budget, Estimate, PO, or Contract amount for any scope or schedule change.

Here's how to configure! 

Step 1: At the Tenant level, select Module designer under settings

Step 2: Click the Add new module button from the Module designer list view 

Step 3: Provide the Name, Display Name, and Record Number Pattern

Step 4: Expand the "Type" drop-down list and select Amendment

Note: The new module type — Amendment is introduced in addition to Workflow, Transaction, Reference Module, and Cost Sheet. 

Step 5: Save the module

Import Selective Line Items into Modules

As an extension to the Record Picker, Exto facilitates users to import selective line items in scenarios involving a large number of line items. 

This feature:

(a)  empowers users to easily and efficiently select only the relevant line items they need, reducing the effort required to import data and minimizing the chances of errors resulting from including irrelevant lines. 

(b) improves user satisfaction and productivity when working with budgets, POs, or contracts.

Here's how you can import and do a specific line-level selection!

Step 1: At the Project level, navigate to Finance Module — Cost Process Budget

Step 2: Click the Add New button in the list view to create a new budget

Step 3: Select the relevant value from the Estimate Picker drop-down list and complete the remaining form fields

Step 3: Save your form

Step 4: Click the Import From button at the sub-table level

Step 5: From the Import From window, click the Module menu and select the relevant value from the Table drop-down list

Step 6: The Import Data Selection window appears for you to pick the specific line items by clicking the checkboxes next to each line item 

Step 7: Click the Import button 

Result: The imported line items display in the sub-table.

Configure Form-level Components to Render Actuals Graph for Linear Cost Spread

The actuals graph for one or more modules can be rendered on the UI based on the three parameters —  Module, Table, and Amount —  configured in the Form Designer. The graph renders whenever the record is approved and is based on the approval date. 

Project executives can select multiple modules for actual data.  Based on this selection, the graph updates to show the actual costs from that specific data source for the selected modules. 

This visualization is particularly useful to monitor the actual cost expenditure in-comparison to the planned or budgeted cost and assess how the payments are made.

Here's how to configure! 

Step 1: At the Tenant level, select Module designer under settings

Step 2: Navigate to the relevant module from the Module designer list view 

Step 3: Access the Forms menu and construct the fields in the Form Designer view

Result: Based on the specified values, the Cost spread graph plots with dates on the x-axis and amount on the y-axis.

Step 4: Save your form

Configure Form-level Components to Visualize the Planned Cost Linear Curve

Project executives can create a simple line graph representing the planned cost over time based on the given parameters —  Start Date, End Date, and Amount — configured in the Form Designer and modify it further to suit the business-specific use case. 

This configuration provides visibility to business users on how the cost incurs over time to assess any risk and fund allocation subsequently, make informed decisions to keep the project on track financially.

Here's how to configure! 

Step 1: At the Tenant level, select Module designer under settings

Step 2: Navigate to the relevant module from the Module designer list view 

Step 3: Access the Forms menu and from the Form Properties, drag and drop the Cost Spread Visualization field into the designer view

Step 4: Click the Cost Spread Visualization field and define the properties: Start Date, End Date, and Amount

Step 5: Save your settings

Visualize the Planned Cost Linear Curve!

Step 1: At the Project level, navigate to  Finance Module — Cost Process Budget

Step 2: Click the Add New button in the list view to create a new budget

Step 3: Complete the form fields and particularly specify the Start Date, End Date, and Amount to generate the Line graph representing the planned cost over time

Result: Based on the specified values, the Cost spread graph plots with dates on the x-axis and amount on the y-axis.

Step 4: Save your form